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Reporting the Results of the Initial Check
Scoring
Immediately after the
visit, the organisation is scored on a scale from 0 to 4
in each category (see the table below for more
information). This gives the
organisation an idea of areas in which they could do
better and allows you to compare these baseline scores
with the scores which the organisation receives after
the ReCheck that is done 6 months after the initial
visit.
At the end of each
section of the Framework Report/Report Template
(Included in the tools section of this page) there is a space for the score. As already
discussed, this score helps show the organisation which
areas to concentrate on and provides us with a method of
monitoring.
The score is included at the end of each section and
tabled in the Results section of the
report. Type in the section score in of relevant row in
the column titled Score, and the rest of the numbers
should be calculated automatically.
This final amount is out of 100, and can be used to
illustrate how well the organisation is doing at the
moment, and as a base check value for comparisons with
rechecks.
Writing up the Report
The report gives us the opportunity to tell the
organisations what we have found and to provide
recommendations to improve their practices.
In the pane on the right, we provide you with a
framework report that forms the skeleton of your report
to the organisations. This framework is only a template;
and, if at anytime you think that something should be
included, has been missed; or, if you would phrase
something differently feel free to amend the template.
The report consists of:
-
A
title page - including a photo, the name of the
organisations as well as the date and the name of
the checkers
-
An
Introduction - to the entire CommunityCheck project.
-
A
Contents page
-
The main body
Additionally, a Contacts List of organisations
and resources covering the various aspects of the Check
is sent along with the report. This list is available in
the pane on the right.
The main
body of the report is set out according to the sections of
the Checklist. There are two parts for each section:
-
Observations of the organisation
-
A score for the organisation's performance in the
respective areas based on what they currently do and
what room there is for improvement.
-
The
recommendations - set out in three categories: low,
medium and high costs
Template Features
Within the report the following symbols
are used:
The report has been laid out to help make it as easy
as possible for you to be sure of what information we
are particularly looking for. The report needs to be
read through and altered where appropriate.
To help with this the main body
has been colour coded (see below), and once you have
checked the coloured text for content it needs to be
returned to normal black type.
All the text needs
checking for its contents, not just the non-black.
The colour codes should help by allowing you to see at a
glance if some of the recommendations are relevant or
not without having to read through them all.
For example:
A recommendation in green relates to a
specific item – e.g. storage heaters or washing
machines; so if the organisation does not have them you
know that the information can be deleted.
Warning – the content of
the red and green text, which should be in bold, must be
checked as the colour covers more than one specific
thing.
Important – the
brown italic font
is mainly in the observation part of each section, and
this is the prompt for you to include the information
gathered from your visit.
FactSheets
StudentForce prepared a
number of Factsheets on
various topics which organisations may want to know more
about. If more information was requested about a
particular topic then the relevant factsheet was
forwarded to the organisation. In the pane on the right
are downloadable versions of a number of these
factsheets.
As you will notice, these
factsheets were compiled from a number of different
sources. If an organisation contacts you for more
information, and the appropriate information is not
available in any of these factsheets you can use the
List of Resources sheet to find more
information on the topic. This sheet contains contact
details and links to useful resources for every area
addressed by the Checklist.
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